Terms and conditions

1.Who We Are

CirclX (“we”, “us”, “our” or “CirclX”) is an organisation engaged in conceptualising, organising and hosting corporate conferences, leadership summits, business networking events and professional recognition programmes.

Our objective is to bring together business leaders, entrepreneurs, founders, CXOs, senior executives and industry professionals to encourage meaningful connections, knowledge sharing, collaboration and professional recognition.

Our events and programmes are hosted across major Indian cities, including Delhi, Mumbai, Bangalore, Pune and Hyderabad, along with other locations that may be announced from time to time.

2.Scope and Acceptance of Terms

• These Terms and Conditions (“Terms”) govern your access to and use of the official CirclX website, application forms, nomination processes, event registrations and other services offered through our platform.
• These Terms apply to website visitors, applicants, nominees, participating individuals, organisations, registered attendees, speakers, sponsors and other parties engaging with CirclX.
• By accessing our website, submitting an application or nomination, making a payment or registering for an event, you acknowledge that you have read, understood and agreed to these Terms.
• If you do not agree with these Terms, you should refrain from using our platform or participating in the relevant programme.

3.Our Events and Programmes

CirclX organises a range of corporate and professional events, which may include:

• Corporate leadership conferences and summits.
• Business and entrepreneurship conferences.
• Industry-specific leadership forums.
• Corporate awards and recognition programmes.
• CXO and executive networking events.
• Panel discussions, keynote sessions and knowledge-sharing programmes.

The format, structure, eligibility requirements, participation benefits and selection criteria may differ across individual events and programmes. Specific details will be communicated through the relevant event pages or official CirclX communication channels.

4.Eligibility and Application Requirements

• Applications and nominations are open to individuals, professionals, businesses and organisations that meet the eligibility criteria specified for the respective programme or award category.
• Eligibility may be determined by factors such as professional experience, organisational achievements, industry contribution, leadership responsibilities, business performance and other relevant criteria.
• Applicants must ensure that all information, documents, credentials and supporting materials submitted during the application process are accurate, complete and truthful.
• CirclX reserves the right to request additional information, supporting documents or verification at any stage of the evaluation process.
• Incomplete applications or submissions containing false, misleading or fabricated information may be rejected or disqualified.

5.Application and Selection Process

• Depending on the programme, applicants may be required to complete an application form, nomination questionnaire or additional assessment process.
• All eligible submissions will be considered through an evaluation process conducted by the CirclX internal jury or designated evaluation panel.
• Applications will be assessed against the relevant programme criteria, category requirements and evaluation parameters.
• CirclX may contact applicants for additional information or clarification. Applicants are expected to respond within the timeframe communicated by the organising team. Failure to respond, including after reasonable reminders, may result in the application being withdrawn or excluded from consideration.
• The final selection rests with the CirclX internal jury. Its decisions shall be final and binding, subject to applicable law.
• Submission of an application or payment of an application fee does not guarantee selection, recognition, an award or participation in an event.

6.Application Fees and Refund Policy

Application Fee

Certain programmes may require individuals or organisations to pay an application, nomination or processing fee at the time of submission. The applicable amount and payment instructions will be communicated through official CirclX channels.

The application fee covers the administrative and evaluation process associated with receiving, reviewing and assessing applications. Payment does not influence the jury’s evaluation or provide preferential treatment.

Refund for Unsuccessful Applications

• Applicants who are not selected by the CirclX internal jury shall be eligible for a 100% refund of the application fee paid.
• Eligible refunds will be initiated within 14 business days from the date of official communication of the selection outcome.
• Refunds will generally be processed through the original payment method, subject to applicable payment processing requirements.

Selected Applicants

• Once an applicant or organisation has been officially informed of its selection, the application fee becomes non-refundable.
• The application fee is separate from any subsequent event registration, delegate participation, sponsorship or additional service charges.

Additional Benefits and Services

• Payments made towards optional add-on services, promotional packages, premium participation benefits, sponsorship arrangements or other supplementary services are non-refundable unless expressly agreed otherwise in writing by CirclX.
• The refund of an unsuccessful application fee does not extend to separately purchased services or benefits.

Payment Errors and Duplicate Transactions

Claims relating to duplicate payments, incorrect transaction amounts or failed payment transactions will be reviewed individually upon receipt of relevant payment details and supporting documentation.

All refund queries must be submitted through the official CirclX support channel, mentioning the applicant’s name, registered contact details and transaction information.

7.Event Registration and Cancellation

• Event registrations, delegate passes, participation packages and sponsorship arrangements are separate from application or nomination fees.
• Applicable registration charges, inclusions and participation conditions will be communicated during the registration process or through the relevant event page.
• Unless a different cancellation or refund arrangement is expressly communicated for a particular event, confirmed registrations and payments for delegate passes or participation packages are non-refundable.
• Requests for registration transfers, cancellations or modifications must be submitted in writing through the official CirclX communication channels and will be subject to approval.
• Participants are responsible for their own travel, accommodation, transportation and other personal expenses associated with attending an event, unless expressly stated otherwise by CirclX.

8.Event Changes, Postponement and Cancellation

• CirclX reserves the right to modify, reschedule, postpone, relocate or cancel an event or programme due to operational requirements, unforeseen circumstances, venue-related issues, regulatory restrictions, public safety concerns or other circumstances beyond its reasonable control.
• Such circumstances may include natural disasters, extreme weather conditions, public emergencies, government restrictions, security concerns, strikes or other events that materially affect the organisation or delivery of a programme.
• CirclX will make reasonable efforts to notify registered participants of significant changes through their registered contact details or official communication channels.
• In the event of cancellation or a material change, any applicable refund, credit, rescheduling or alternative participation arrangement will be communicated separately, taking into account the nature of the payment, the circumstances and applicable law.
• CirclX shall not be responsible for personal travel, accommodation or other incidental expenses incurred by participants, except where expressly agreed in writing or required by applicable law.

9.Participant Conduct and Disqualification

All participants are expected to maintain professional conduct and comply with the guidelines communicated by CirclX and the respective event venues.

CirclX reserves the right to reject an application, withdraw selection, deny event entry or remove a participant where:

• False, misleading or fabricated information has been submitted.
• The applicant does not meet the relevant eligibility requirements.
• There is an attempt to influence the internal jury or manipulate the evaluation process.
• The participant engages in fraudulent, unethical, abusive or disruptive conduct.
• The participant violates these Terms or applicable event guidelines.
• The participant’s conduct compromises the safety, integrity or reputation of CirclX or its programmes.

Any refund arising from disqualification or withdrawal will be determined in accordance with the applicable refund provisions and subject to applicable law.

10.Privacy and Use of Information

By using the CirclX platform or participating in its programmes, you acknowledge that certain personal and organisational information may be collected and processed for legitimate operational purposes.

This information may include:

• Name, contact details and professional designation.
• Organisation name, business information and professional achievements.
• Application responses, nominations and supporting documents.
• Photographs, biographies and other materials voluntarily submitted.

The information collected may be used for:

• Processing and evaluating applications and nominations.
• Communicating application status and selection outcomes.
• Managing event registrations and participation.
• Maintaining internal administrative and programme records.
• Sending relevant event announcements, updates and opportunities, subject to applicable consent requirements.

CirclX may share relevant information with authorised service providers, event partners and other parties where reasonably necessary for programme administration and event delivery, subject to applicable privacy requirements.

Confidential business information submitted during the application process will be handled with reasonable care and will not knowingly be disclosed publicly without appropriate authorisation, except where required by law.

Further details regarding the collection, storage, use and protection of personal information are provided in our Privacy Policy.

11.Promotional Rights, Photography and Videography

• CirclX may request selected applicants and participating organisations to provide their name, designation, organisation name, logo, biography, photographs and other relevant materials for event-related communication and publicity.
• The use of submitted organisational or personal materials for promotional campaigns, event announcements, websites, social media and marketing publications will be subject to the relevant permissions and consent arrangements.
• Photography, videography and other forms of event documentation may take place during CirclX events.
• The use of identifiable photographs, recordings or personal information for promotional purposes will be subject to applicable law and relevant privacy notices and consent arrangements.

12.Website Usage and Acceptable Conduct

Users agree to access and use the CirclX website only for lawful purposes.

While using our website, you agree not to:

• Violate any applicable laws or regulations.
• Submit false, misleading, fraudulent or unauthorised information.
• Attempt unauthorised access to our website, systems or restricted areas.
• Upload or transmit viruses, malicious software or harmful code.
• Interfere with the functionality, security or performance of the website.
• Use automated tools, bots or scraping mechanisms to extract website information without prior authorisation.
• Copy, reproduce or distribute website content without appropriate permission.
• Misuse the CirclX name, logo, branding or proprietary materials.
• Infringe upon the intellectual property, privacy or legal rights of other individuals or organisations.
• Distribute unlawful, defamatory, abusive, threatening or otherwise inappropriate content through our platform.

CirclX reserves the right to restrict or terminate access to its website where a user violates these provisions.